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Mission Statement
Mission Statement
Objective:
The primary purpose of St Paul's Court (the “Company”) is to maintain and improve the amenity, quality, and value of St Paul's Court.
In order to further this objective, the following corporate policies which set out the duties of the board and the Estate Manager are currently in effect and will continue in effect unless and until they are modified by the board of directors.
Staff
1. The Company is an equal opportunity employer and does not discriminate on grounds of race, gender or religious belief.
2. The Company will not tolerate the harassment of any employee by any leaseholder or by any other person.
3. The Company has a duty of care towards its employees and will treat each employee with trust and confidence.
4. The Company has a grievance procedure in place to deal with all appropriate cases.
Board of Directors
5. The functions of the Board of Directors are to:
· Set the policy of the company
· Approve the annual operating budget and any maintenance projects that it deems necessary
· Oversee the expenditure of leaseholders’ funds
· With the Independent Accountant, set the level of advance service charges
The company will indemnify each director from costs incurred in the discharge of his or her lawful duties.
No individual director may commit the company without prior board approval. Should any costs to the Company result from the actions by a director acting without board approval, such costs shall be borne by that director.
It is the duty of each director fully to understand the law relating to the conditions of employment and the treatment of employees.
Chairman
6. The Chairman is responsible to the board for:
· Ensuring that the board’s policies are implemented.
· Ensuring that financial accounts are prepared in accordance with statutory requirements and management accounts are submitted in a timely fashion.
· Chairing meetings of the board
· Chairing the Annual General Meeting
· Representing the company to outside bodies.
The Chairman may commit the company for amounts up to £5,000, and will formally report all expenditure approved by him at the next scheduled ordinary meeting of the Board. He may only exceed this limit if a quorate emergency meeting of the Board cannot be achieved with a minimum forty-eight hours notice.
Estate Manager
7. The Estate Manager is responsible to the board through the Chairman for:
· Implementing the policies set by the board
· Administering the estate and interfacing with leaseholders on day to day matters
· Managing the company’s maintenance projects
· Ensuring that the operating expenditure is held within budget.
8. The Estate Manager reports to the Board through the Chairman or, in his absence, his nominee. Individual directors should address all queries to the Estate Manager which relate to board matters through the Chairman.
By order of the board
J H Culhane
Chairman
19 December 2006